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Our accommodation rates are based on the number of adult occupants and the type of room. All rates quoted in this article are per room (or per bed for the Eurohostel) and include all taxes. Accommodation Rates Our accommodation rates are based on the number of adult occupants and the type of room. A single room rate is only valid for one adult, a double / twin rate for two adults, and so on. This applies irrespective of the bed configuration. Excess occupancy may contravene health and safety or fire regulations and will not be supported by the convention. Most locations offer a choice of bed and breakfast (B&B) or room-only (R/Only) rates. Most B&B sites will offer a choice of continental or Scottish (cooked) breakfast, however some of our cheaper sites may offer only continental. As for those staying R/Only, most sites will usually offer breakfast for an additional charge of between £6 and £12. (This excludes the University, which is fully self-catering.) All of our rates are stated per room, not per person (except for the Eurohostel dormitory where it is per bed), and include all taxes. Children Children staying in the same room as their parents or guardian will normally be free up to a certain age (although some hotels make a charge for children’s breakfasts). This cut-off age varies from hotel to hotel. Please check the website or contact Infotel to confirm the applicable rates and conditions if you are bringing children with you. Suites and Family Rooms The convention has access to a limited number of suites, family rooms and apartments at selected hotels. These are not included in the following hotel listing as numbers are limited. Please check the website or contact Infotel if you would like to know what options are available. Please note that the allocation of party rooms and other event spaces will be directly managed by the Convention – details will follow in January 2005.
Accommodation BookingOur accommodation partner, Infotel Solutions Ltd, will accept reservations in one of three ways.
Payment and Deposit TermsAlthough we have attempted to standardise as much as possible, the payment and deposit terms will vary slightly according to the type of property booked and the means of payment. In particular, the University requires full advance payment for all reservations. The terms for each type of accommodation type are summarised in the table below.
Cancellation and DeadlinesCancellation terms are shown in the table below. Up to Tuesday 19 July 2005, all cancellations must be made through Infotel, as before this date the site will know nothing of your booking. After 19 July 2005 any cancellation must be confirmed directly with the provider. All postal bookings must be received at Infotel by Wednesday 6 July 2005. After this date only online and telephone bookings will be accepted. Bookings made after 19 July 2005 will be from a reduced range of options, which may not include the convention rate at all sites.
RefundsWhere members cancel a booking which has been secured with a non-card deposit payment, they may be due a refund as noted above. Prior to 19 July 2005, these refunds will be issued through Infotel. After this date, only University bookings will be (partially) refundable and these refunds will have to be obtained directly from the University. Infotel will normally issue non-card refunds by cheque in Sterling. Members expecting such a refund will need to contact Infotel to confirm the cheque details. Members outside the UK will probably need to find a contact in the UK to act as an intermediary. The convention may also be able to help with currency conversion in countries where we have a local bank account.
© UK 2005 Ltd, 2002-2004. All rights to content reserved to UK 2005 Ltd, unless otherwise indicated.
This page maintained by webmaster@interaction.worldcon.org.uk.
Page last updated 11th October 2004
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