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The Postal Booking Form, along with a copy of these instructions, is contained in our downloadable accommodation brochure. You can download this brochure in PDF form, in either US letter or UK A4 print format. (Note: each file is approximately 700 KB to download).

Do I Need a Credit Card?

No, but if you have an eligible card (Visa, MasterCard, American Express, Switch or Solo) you should use it. Your card will not be charged until 19 July 2005, and you can cancel your reservation before this date without penalty.

What if I Don't Have a Credit Card?

If you do not have an eligible card you will need to send in a payment to Infotel, which includes a £5 administration fee. The size of this payment will depend on the type of accommodation, as detailed in the table on the How to Book page.

• Hotels require a deposit equal to the charge for a one-night stay, for example, £95 for a room-only booking at the Moat House.

• The Eurohostel requires a deposit of £10 per bed per night. For example, if you booked a twin room for four nights, the deposit would be £80.00 (2 x 4 x £10).

• The University requires advance payment of the full cost of the accommodation. For example, if you booked a twin room in Cairncross Hall for four nights, the payment required would be £120.80 (4 x £30.20).

You need to send Infotel a payment equal to the largest amount required to secure any of your listed preferences. For instance, if your preference list contained the three examples above, you would need to send £120.80 plus a £5.00 administration fee, making a total of £125.80.

When filling in the form, you will see that we have provided a small table to help you calculate the deposit that you need to send us. If you have specified more than one property of the same type in your preference list, please use the data for the most expensive one.

How Can I Make A Payment??

Non-card payments can be made in one of three ways.

• By a cheque drawn on an UK bank account, and made payable to “Infotel Solutions Ltd.”.
• By a Sterling banker's draft, made payable to “Infotel Solutions Ltd.”.
• By a Giro bank transfer to the Infotel bank account:

  IBAN: GB16BARC2017193008
  Bank ID Code: BARCGB22
  Account: Infotel Solutions Ltd.
  Transfer ID: “IA--”
  

  where is your family name and initials and is your membership number (if known).

Cheques and bankers drafts should be posted to Infotel with the booking form. Giro transfer should be made before the booking form is sent to Infotel, as we cannot process your booking until payment has been received.

How Many Forms Do I Need to Send?

We require one reservation form per room booked, or for a maximum of four dormitory beds in the Eurohostel. If more rooms or dormitory beds are required, multiple forms should be completed and mailed to Infotel in a single envelope. The name and contact details of the person making the booking should be the same on each form.

How Do I Specify Where to Stay?

To ensure that we can find you suitable accommodation, we ask that you give us three preferences, starting with your first choice. If none of these are available, Infotel will use your alternative priorities to find the best available substitute. This will be provisionally reserved for a period, and you will be contacted and given the option to accept this reservation or to choose another location.

If your reservation is at one of your cheaper nominated properties and you have made a non-card deposit, we will retain the whole payment and pass it to the hotel, reducing the balance to be paid later.

How Do I Complete the Form?

Please fill in the form as completely and accurately as possible. The groups of boxes on room type, rate type (room only or B&B) and smoking preference can be numbered or left blank. If you number them this will be taken to be an order of preference; for example, you may prefer a double room, but a twin would be acceptable. (If you are only interested in one option, number that option as “1” and leave the other boxes blank.) If you leave a complete set of boxes blank, we will assume that you have no preference in that area.

Special Requirements?

Anything that is missing from this form that you believe is essential to your stay should be stated under “Special Requirements”. We cannot guarantee to meet all of your requirements, but Infotel will do their best and will contact you if there are any problems such as all the disabled rooms having been allocated. Please help us by providing as much information as possible on your needs.

What is my Deadline?

Infotel must receive all postal reservations by 6 July 2005. Forms supported by credit or debit cards, or preceded by a Giro transfer, can also be faxed to Infotel on (+44) 870 752 2236. After 6 July 2005 only online and telephone reservations, supported by credit or debit cards, will be processed.

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Page last updated 8^th August 2004