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WSFS - Proposed Business Meeting Agenda for Interaction

Including Business Passed On from Noreascon 4

1. Committee Reports

1.1. Mark Protection Committee (Including Nominations for MPC)

The Mark Protection Committee will meet at a time to be announced, probably on Thursday evening of the convention. A formal report is unlikely to be available until the Saturday Business Meeting at the earliest.

Nominations for the WSFS Mark Protection Committee are in order at the Preliminary Business Meeting. Nominees must accept nomination and indicate their current residence zone within one hour of the end of the Preliminary Business Meeting.

The members whose terms of office expire at this Worldcon are: Scott Dennis (Central), Donald Eastlake III (East), Ruth Sachter (West). Due to zone residency restrictions, we can elect at most two people from the Western zone, one from the Central zone, two people from the Eastern zone, and 3 people from the Rest of the World. Write-in votes are allowed, but write-in candidates must submit their consent to election by the close of balloting. (See the head table staff for a nomination acceptance form.)

1.2 Nitpicking & Flyspecking Committee

1.3 Worldcon Runners' Guide Editorial Committee

1.4 Hugo Eligibility Rest of the World (HEROW) Committee

1.5 Formalization of Long List Entries (FOLLE) Committee

2. Worldcon Financial Reports

2.1 Past Worldcons

2.1.1 ConAdian (1994)
2.1.2 Aussiecon Three (1999)
2.1.3 The Millennium Philcon (2001)
2.1.4 ConJosé (2002)
2.1.5 Torcon 3 (2003)
2.1.6 Noreascon 4 (2004)

2.2 Seated Worldcons & NASFiC

2.2.1 Interaction (2005)
2.2.2 L.A.Con IV (2006)
2.2.3 CascadiaCon (2005)
2.2.4 Nippon 2007

3. Business Passed On from Noreascon 4

The following Constitutional Amendments were approved at Noreascon 4 and passed on to Interaction for ratification. If ratified, they will become part of the Constitution at the conclusion of Interaction.

Note that this section uses underline and strike-through tags to mark up the text and show the detailed wording amendments that are proposed. Note all browsers support these tags. If in doubt, you can find a PDF version of the Business Passed On information within Progress Report 3.

3.1 Short Title: BDP: Movies and Television Moved, To amend portions of section 3.3 of the WSFS Constitution by adding words to clarify the intention of WSFS regarding the Dramatic Presentation Categories, as follows:   3.3.6: Best Dramatic Presentation, Long Form. Any theatrical feature or other production in any medium of dramatized science fiction, fantasy or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of more than 90 minutes. 3.3.7: Best Dramatic Presentation, Short Form. Any television program or other production in any medium of dramatized science fiction, fantasy or related subjects that has been publicly presented for the first time in its present dramatic form during the previous calendar year, with a complete running time of 90 minutes or less. 3.2 Short Title: Keep Movin', Movin', Movin', Though They're Disapprovin' Moved, to add two new subsections in section 3.8 of the WSFS Constitution to clarify the movement of nominations between categories, as follows:   3.8.x: The Committee shall move a nomination from another category to the work’s default category only if the member has made fewer than five (5) nominations in the default category. 3.8.y: If a work receives a nomination in its default category, and if the Committee relocates the work under its authority under subsection 3.2.9 or 3.2.10, the Committee shall count the nomination even if the member already has made five (5) nominations in the more-appropriate category. 3.3 Short Title: Counting Votes (and Breaking Ties) Moved, To amend various sections of the WSFS Constitution to add explicit tie-breaking procedures to WSFS elections, moving the general counting rules to Article 6 and detailing the specific differences per election type appropriately. 1. Move most of existing Section 3.11.1 to follow existing Section 6.2, change ‘nominee’ to ‘candidate’ throughout, and add a new sentence to it as shown   3.11.1 Section 6.2A: Tallying of Votes. In each category, Votes shall first be tallied by the voter's first choices. If no majority is then obtained, the nominee candidate who places last in the initial tallying shall be eliminated and the ballots listing it as first choice shall be redistributed on the basis of those ballots' second choices. This process shall be repeated until a majority-vote winner is obtained. If two or more candidates are tied for elimination during this process, the candidate that received fewer first-place votes shall be eliminated. If they are still tied, all the tied candidates shall be eliminated together. 2. Move existing Section 3.11.3 to follow proposed Section 6.2A above, change “No Award” to “the run-off candidate” throughout, and insert text in it as shown.   3.11.3 Section 6.2B: Run-off. After a tentative winner is determined, then unless "No Award" the run-off candidate shall be the sole winner, the following additional test shall be made. If the number of ballots preferring "No Award" the run-off candidate to the tentative winner is greater than the number of ballots preferring the tentative winner to "No Award" the run-off candidate, then "No Award" the run-off candidate shall be declared the winner of the election. 3. In Section 3.11.1, substitute new wording for that moved to Section 6.2A.   3.11.1: In each category, tallying shall be as described in Section 6.2A. ‘No Award’ shall be treated as a nominee. If all remaining nominees are tied, no tie-breaking shall be done and the nominees excluding no award shall be declared joint winners. 4. In Section 3.11.3 substitute new wording for the existing section.   3.11.3: “No Award" shall be the run-off candidate. 5. In Section 4.1.2, strike out “Section 3.11” and insert “Section 6.2A”.   4.1.2: Voting shall be by written ballot cast either by mail or at the current Worldcon with tallying as described in Section 3.11 6.2A. 6. In Section 4.5.3, strike out “the equivalent of ‘No Award’ with respect to Section 3.11.” and insert “the run-off candidate.”   4.5.3: "None of the Above" shall be treated as a bid for tallying, and shall be the equivalent of "No Award" with respect to Section 3.11 the run-off candidate. 7. In Section 4.5.4, strike out “normal preferential ballot procedures” and insert “Section 6.2A”.   4.5.4: All ballots shall be initially tallied by their first preferences, even if cast for a bid that the administering Committee has ruled ineligible. If no eligible bid achieves a majority on the first round of tallying, then on the second round all ballots for ineligible bids shall be redistributed to their first eligible choices, and tallying shall proceed according to normal preferential-ballot procedures Section 6.2A. 8. In Standing Rule 6.2, insert, “as defined in Section 6.2A of the WSFS Constitution. There shall be no run-off candidate” after “normal preferential ballot procedures”. 9. In Standing Rule 6.2, insert as the penultimate sentence: “In the event of a first-place tie for any seat, the tie shall be broken unless all tied candidates can be elected simultaneously.”   Rule 6.2: Elections. Elections to the Mark Protection Committee shall be a special order of business at a designated Main Business Meeting. Voting shall be by written preferential ballot with write-in votes allowed. Votes for write-in candidates who do not submit written consent to nomination and region of residence to the Presiding Officer before the close of balloting shall be ignored. The ballot shall list each nominee's name and region of residence. The first seat filled shall be by normal preferential ballot procedures as defined in Section 6.2A of the WSFS Constitution. There shall be no run-off candidate. After a seat is filled, votes for the elected member and for any nominee who is now ineligible due to regional residence restrictions shall be eliminated before conducting the next ballot. This procedure shall continue until all seats are filled. In the event of a first-place tie for any seat, the tie shall be broken unless all tied candidates can be elected simultaneously. Should there be any partial-term vacancies on the committee, the partial-term seat(s) shall be filled after the full-term seats have been filled.

4. New Business

4.1. Resolutions

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting.

4.2. Standing Rules Amendments

Items under this heading may be voted upon and final action taken by the Preliminary Business Meeting. Standing rules amendments take effect at the conclusion of the 2005 Business Meeting unless given earlier effect by specific provision and a two-thirds vote. In all amendments, new text is shown in underline type and stricken text is shown in strikethrough type.

4.3. Constitutional Amendments

Items under this heading have not yet received first passage, and will become part of the constitution only if passed at Interaction and ratified at L.A.Con IV. The Preliminary Business Meeting may amend items under this heading, set debate time limits, refer them to committee, and take other action as permitted under the Standing Rules

5. Site Selection Business

This section of the meeting enables seated Worldcons and NASFiCs, and upcoming bids, to make presentations and to be officially questioned on their activities. Questions need not be submitted prior to the meeting.

5.1. Reports by seated Worldcons & NASFiC

5.1.1. L.A.Con IV (2006)
5.1.2 CascadiaCon (2005 NASFiC)
    NASFiCs are not required to report, but space is provided should they choose to do so.
5.1.3 Nippon 2007

5.2. Presentation by future Worldcon bids

5.2.1. Presentation by bidders for 2008
5.2.2. Presentation by bidders for years after 2008

6. Adjournment

6.1. Adjournment Sine Die

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Page last updated 13^th December 2004